Exhibits must be of an educational
character and relevant to the registrants scientific and professional interests.
The Protein Society reserves the right, in its sole discretion, to
accept or deny applications for exhibit space and to allocate space among
exhibitors. By applying for exhibit
space, an exhibitor agrees to adhere to all conditions and regulations outlined
below. Conformity with these Rules
and Regulations for this Symposium will be monitored by Exhibit Management.
Each exhibitor is granted nothing more than a terminable license to exhibit,
subject to all the rules herein. If
it is decided that an exhibitor has failed to comply with any rule the license
may be terminated and the exhibit closed without notice. In all interpretations of the Rules and Regulations,
Exhibit Management's decision is final.
Space Assignment
Space assignment will be made on a first-received (time stamped) first-assigned
basis. Whenever possible, space will be allotted according to the exhibitor's
choice, but the final arrangements will be determined by Exhibit Management
in a way that produces the most advantageous grouping of the exhibits.
The Protein Society shall have no liability if the space location assigned
is not as requested.
A 50-word description of products and/or services to be displayed in your
booth must be submitted. This information
will be published in the Meeting Program provided that the application and
description is received no later than
April 23,
2007. If the description is not provided by the deadline
date only the name, address and booth number will be printed in the Meeting
Program. The description must be submitted
on-line. Instructions to key in this
information will be included in the exhibit space confirmation packet.
Late Applications
Applications received after April 23, 2007
deadline
will be listed in the Meeting Addendum only.
Installation
of
Exhibits
| Friday, July 20
|
Noon
5:00 PM |
| Saturday, July
21 |
8:00 AM 4:00
PM |
Please note: Children under the
age of 12 are not permitted in the exhibit hall during set-up or dismantling
of exhibits.
A labor crew will be available on set up day in accordance with advance
orders. Exhibitors are urged to order
in advance all services required. A
complete set of service forms will be forwarded to each exhibiting company.
All exhibit material must be unpacked by
4:00
PM on Saturday,
July 21, to permit the removal of empty crates and
cartons from the exhibit area.
Any exhibit not unpacked by this time will
be placed in storage and can be returned only after
the exhibits close on the first day of exhibiting,
or will be ordered set up by Exhibit Management and
all costs incurred will be charged to the exhibitor.
No refuse, such as empty cartons, may be placed
in the aisles after the final sweeping of the aisles
in the exhibit area.
Exhibitors are urged not to litter the floor
in the booths or aisles after the cleaning of the
exhibit area since time will not permit a sweeping
of booths or aisles on opening morning.
Crate
Storage
Empty crates, boxes and cartons must be removed from the exhibit area
by
4:00 PM Saturday,
July 21. These
materials should be nested as much as possible.
"Empty" stickers, which must be placed
on all containers to be stored and returned at the
close of the
exhibit, will be available at the Exhibitor Service
Desk. Containers
or skids without the "Empty" stickers will
be considered refuse and disposed of.
Crates, boxes and cartons may not be stored
behind booth backgrounds.
Do not store anything of value in crates going
into storage.
Exhibit
Dates/Hours
| Sunday, July 22 |
10:00 AM - 4:00 PM |
|
Monday, July 23 |
10:00 AM - 4:00 PM |
|
Tuesday, July 24 |
10:00 AM - 4:00 PM |
Security tape placed around the exhibits will be removed starting at
9:50 A.M. each morning. Please plan accordingly by staffing your booth
by
9:50 A.M.
As a courtesy to the participants and your fellow exhibitors, it is requested
that you open your exhibit on time each morning and staff it throughout the
day until the scheduled closing hour. Deliveries or removal of equipment must
be made before or after
exhibit hours. A pass must be obtained
from Exhibit Management to remove any material or equipment prior to Tuesday,
July 24. Once the exhibit opens Tuesday morning, nothing may be removed until
the exhibit is officially closed at
4:00
PM.
Exhibit
Dismantle
| Tuesday, July 24 |
4:00 PM 8:00
PM |
No packing of equipment, literature, etc., or dismantling of exhibits
will be permitted until the official closing time. Violators will not be invited to exhibit at
future meetings. All exhibits must
be packed by
8:00 PM Tuesday,
July 24. IMPORTANT: To
avoid any damage
to your equipment, please remain in your exhibit until
crates are delivered and labor is available.
Watchmen are appointed; however the Protein
Society, FASEB Exhibit Management, the
Boston Marriott Hotel, Copley Place l
and Freeman Decorating Co. cannot assume any responsibility for loss of or
damage to exhibits, equipment, personal belongings, etc.
General
Conduct of
Exhibits
The following practices are prohibited:
Exhibitors are requested to staff their exhibits with personnel attired
in a manner consistent with the decorum of the meeting and knowledgeable in
the products and policies of the company. Relevant portions of the foregoing
prohibited practices are applicable to non-exhibitors at all times. Non-exhibitors may not solicit business from
scientific registrants or companies exhibiting.
The use of open audio systems is discouraged. Requests to use an open audio system must be
approved by the Exhibit Manager and the exhibitor must agree to discontinue
its use if the sound level is deemed to be objectionable to the registrants
or adjacent exhibitors.
Location
Relative to Other
Exhibits
Exhibitors may use the exhibit form to designate their preference for
location near other companies or their wish not to be adjacent to or opposite
designated companies. These requests
will be honored to the greatest extent possible.
Use
of Animals
The use of live animals, photographs and other forms of visual display
of surgery being performed will not be permitted in exhibit booths.
Use of the Protein
Society Name and Logo
The use of the Protein Society name and/or logo is not permitted on signs
inside or outside the exhibit area, or on descriptive
product literature, EXCEPT reference may be made to
the meeting as the "21st Symposium of the Protein
Society" (with place and dates) on the exhibitor's
advertising.
Distribution
of Giveaways
Exhibitors will be permitted to distribute appropriate promotional material
and approved related items from the exhibit booth only. Exhibitors distributing any material outside
the booth (hotel lobby area, etc.) will not be invited to exhibit at future
meetings. In
keeping with the educational purpose of
the exhibit program, all such giveaways except literature, must have prior
approval of Exhibit Management and must conform to acceptable and professional
standards.
Give-away
Form
