Booth
Design
Standard In-Line Booths
The back wall of the display is limited to 8' in height and a depth of
4'. All display fixtures and accessories,
(including but not limited to book racks, instruments and foliage) over 4'
in height, not to exceed 8' maximum, must be confined to that area of the
exhibitor's space which is within 4' of the back line. Display material in the remaining 6' of booth
space must not exceed 4' in height.
Multiple Standard Booths
In an exhibit that contains 3 or more linear booths (30 feet or more),
the interior booths are permitted to contain display material over 4' in height
- with a maximum of 8' in height - which must be confined to that area of
the exhibitor's space which is within 6'
of the backline of the booth.
Sufficient "see-through" area must be provided so as not
to block the view of adjacent exhibits. The
end booths of such an exhibit must conform to the Standard Booth restrictions
of 4' display area from the backline of the booth.
No exhibit may span an aisle by roofing. Exposed, unfinished sides of exhibit backgrounds
must be draped to present an attractive appearance. If such draping is not ordered, the contractor,
with the approval of the Exhibit Manager, will install it and charge the exhibitor.
The aisles are the property of all the exhibitors; therefore, each exhibitor
has the responsibility to assure proper flow of traffic through the entire
show. Do not place your demonstration
areas on the aisle line of your exhibit if you expect many people to
congregate at one time. Leave space within your own exhibit area to
absorb the majority of the crowd. This
regulation applies even if your exhibit booths are directly across the aisle
from each other.
Fire Department Regulations
Volative or flammable fluids, substances or materials of any nature prohibited
by city fire regulations or insurance carriers may not be used in any booth.
Regulations for Boston
will be included in the exhibitor service kit.
Carpeting
The exhibit hall is carpeted in a burgundy/green blend.
Labor/Furniture/ Rental Displays
Freeman
Company has been appointed the general contractor
for the meeting. Forms for ordering furniture, carpeting,
rental displays and labor will be included in the
on-line exhibitor service kit. The kit will
be available in April.
Electricity/Utilities/Telephones
Electrical service, telephones and installation of water, gas or air will
be available. Order
forms for services will be included in the service kit online at
www.freemanco.com by April 23 .
Service Kits
Exhibitor service kits will be online at: http://www.myfreemanonline.com/fol/common/home.jsp A complete set of forms for ordering services
will be included in the kit.
Exhibitors are urged to take advantage of cost
reductions offered by most contractors for advance
orders. Many services cost substantially more when
ordered on-site.
Shipping
Instructions
All freight charges must be PREPAID.
Bill
of Lading:
Freeman Company will handle drayage. Exhibitors who ship by van, motor
freight or air must send a copy of the bill of lading to Freeman. The services
provided by Freeman will include receiving crated shipments at their warehouse
and storing up to 30 days; delivery to the exhibitor's booth; removal, storage
and return of empty crates and containers; and removal of packed shipments
from the booth and reloading same on outgoing carriers.
Crated
Shipments to Decorator: Only crated shipments may be consigned to the warehouse
and must arrive by 4:30 PM on July 13, 2007. If freight arrives at the warehouse after,
a late charge will be assessed to the exhibitor. Warehouse
freight should be addressed as follows:
Protein Society
Company
Name/Booth Number
c/o
Freeman
1515 Washington Street
Braintree, MA 02184
Shipments
to Hotel: There are siginificant
savings in shipments handled on a straight-time basis and delivered to the
Boston Marriott Hotel/Copley Place on Friday, July 20, Noon -5:00 PM.
Shipments should be addressed as follows:
Company
Name/Booth Number
c/o Freeman Company
Protein Society
Boston Marriott Hotel/Copley Place
110 Huntington Avenue
Boston, MA 02116
Union Regulations:
The following guidelines are provided:
The
unpacking, erection, assembling, dismantling, and
packing of displays and equipment may be done by
full-time employees of an exhibiting company.
The official labor contractor for the exposition
will have skilled craftsmen to assist exhibitors who
wish to hire labor to perform these services.
Arrangements for all temporary labor should be made
through the official service contractor.
Official labor order forms are included in the
exhibitor service manual online.
Material Handling: Work rules require that the official material handling contractor off-load all equipment and display material from commercial carriers/common carriers or van lines. The use of fork trucks, pallet jacks and lift gates are permitted only by personnel of the official material handling contractor. Exhibitors are allowed to perform their own material handling, provided they meet all the following criteria: Personnel perfoming the work must be bonafide, full-time company employees of the exhibiting company. They must be off-loading from a company owned truck or rental vehicle, or from a car, van or truck owned by personnel of the exhibiting company. All trucks, including co-owned and rental vehicles, over 24' in length will be off-loaded or loaded by the official material handling contractor. They may use only hand-operated equipment, which they have provided; two-wheeled hand trucks and four-wheeled flat trucks are permitted. The use of fork trucks, pallet jacks, lift gates or any other mechanical equipment is not permitted by anyone other than the official drayage contractor.
Gratuities
Tipping is expressly prohibited. This
includes such practices as giving money, merchandise, or other special consideration
for service rendered. Any attempt to
solicit a gratuity by an employee for any service should be reported immediately
to the exhibit management and Freeman Company.
Safety
Standing on chairs, tables or other rental furniture is prohibited.
This furniture is not engineered to support your standing weight. Freeman
Co. cannot be responsible for injuries or falls caused by the improper use
of this furniture. If assistance is required in
assembling your booth, please order
labor on the order form and the necessary ladders and tools will be provided.
Use
of Outside Contractor
Exhibitors who plan to have an exhibit service firm (other than the official
contractor) unpack, erect, assemble, dismantle, and pack displays must notify
Exhibit Management in writing, with a copy to Freeman Co., by June 18, 2007,
of the name of the service
firm, address, and the supervisor(s)
who will be in attendance. The service
firm must notify Exhibit Management in writing of the names of all full-time
employees working on the show, and must furnish an insurance certificate to
Exhibit Management with a
copy to Freeman Co., in the amount
of $1,000,000 liability to include property damage.
Indemnity
The exhibitor assumes entire responsibility and hereby agrees to protect,
indemnify, defend and save the Protein Society, FASEB, the Boston Marriott Hotel/Copley Place, Freeman Co. and their officers, employees, and agents, harmless
against all claims, losses and damages to persons or property, governmental
charges or fines and attorney's fees arising out of or caused by Exhibitor's
installation, removal, maintenance, occupancy or use of the exhibiting
premises or a part thereof, excluding
such liability caused by the sole negligence of the parties referred to above.
In addition, the exhibitor acknowledges that the Protein Society, FASEB,
the
Boston Marriott Hotel/Copley Place, and
Freeman Co. do not maintain insurance covering the Exhibitor's property
and that it is the sole responsibility of the Exhibitor to obtain business
interruption and property damage insurance covering such losses by the Exhibitor.
Insurance
Exhibitors are urged to take out a portal-to-portal rider available at
a nominal cost on their own insurance policy protecting them against loss
through theft, fire, damage, etc.
