Exhibits > General Information

Exhibit Space Rental Fees

All booths are 9' x 10'.  Each in-line booth (bounded by a front aisle only) is US $2,000.00.  Corner booth (bounded by a front and side aisle) is US $2,100.00.  Rental includes 8' high burgundy and white back drapes and a 36" high side dividers and a standard (7" x 44") identification sign with company name.  The hall is carpeted in a burgundy/green blend.

A 50% deposit for each booth requested must accompany the application for space.  The balance due on the cost of space assigned must be paid on or before May 19, 2008.

Exhibit Space Application (online)

Cancellation or Reduction

Notification of an exhibitor's decision to cancel or reduce space must be made in writing.  The effective date of space cancellation or reduction will be the date on which a written notice is received by Exhibit Management.

If space is cancelled or reduced between April 20 and May 19, 10% of the total cost of space will be retained.

If space is cancelled or reduced between May 20 and June 18, the full deposit will be retained.

When the cancellation occurs starting June 19 to the opening of the meeting, the company will be responsible for paying the full cost of the booth space.

Booth Relocation Policy

Every effort will be made not to relocate an exhibitors booth.  However, should relocation be deemed necessary, the exhibitor will be notified.

Sub-Leasing

Sub-leasing of exhibit space is not permitted.  Neither may two companies share the same leased space.

Americans with Disabilities Act

Each shall be responsible for compliance with the Americans With Disabilities Act within their booth and assigned exhibit space.

Exhibitor Badges 

• All exhibitors must register for badges.  Exhibitors are granted access to the exhibit floor during Set-up/Tear-down as well as one hour before the exhibits open and one hour after the exhibits close on exhibit dates.  Exhibitor badges are STRICTLY for exhibit personnel working in your companys booth.  For security purposes, these badges are NOT to be used for friends, clients, etc.  Exhibitor badges do not permit entry to scientific sessions.

• Each representative of an exhibiting company must always wear the official badge while in the exhibit area.  It is the responsibility of the authorized individual signing the application for space to inform all company personnel of the rules and regulations for exhibiting.

• Exhibitors will receive 6 badges per 9 x10 booth.  Additional badges may be purchased for $20.00 per badge.  Lost, misplaced badges may be purchased on-site for $10.00 per badge.  You can register on-line, by fax or mail.  Details will be included in your service kit.  Deadline for advance registration is June 27, 2008.

• Exhibitor badges may be made out only in the name of the company shown on the application for space.  Exhibitor badges will not permit attendance to scientific sessions.

• Exhibitor registration terminals will be open during the installation of exhibits on Friday, July 18, Noon - 5:00 PM  and Saturday, July 19 from 8:00 AM 4:00 PM.

Online Exhibitor Personnel Registration

Form to register by Fax to come

Guest of Exhibitors

Every effort will be made to assure that only properly identified and authorized registrants enter the exhibit area.  Badges will be made available to a limited number of exhibitor guests, defined as individuals you wish to invite to view your display who would not otherwise be registering for the meeting.  The Guest of Exhibitor badge will permit entry only to the exhibit area from Sunday, July 20 through Tuesday, July 22.  Guest badges will not permit attendance at scientific sessions.

Guest badges will not be processed in advance.  You may register your guests starting Friday, July 18 from Noon - 5:00 PM and on Saturday, July 19 from 8:00 AM 4:00 PM.  The Exhibitor Registration Help Desk will be open thereafter during the same hours as the exhibit dates.  These badges will be available for pickup by guests starting on Sunday, July 20.

It is the responsibility of the exhibiting company to inform all guests of the rules and regulations for exhibiting, particularly the rules regarding General Conduct of Exhibits.

Social Functions - Hospitality Suites

Industry sponsored dinner, receptions, entertainment activities and/or meetings may not be scheduled in direct conflict with scientific sessions.

Advertising Opportunities

Raise your company's profile at The 22nd Annual Symposium of The Protein Society by securing advertising space in the official Program and Abstracts book. This guide is distributed to all attendees, and is used as a valuable information tool during and even after the symposium. The guide contains: meeting schedules, venue map, poster abstracts, and most importantly company product information. By placing an advertisement you will be adding another dimension to your company's presence along with another opportunity to reach this very targeted group of Protein scientists. Additionally, you can further expand your visibility by taking advantage of "combination discounts" by placing ads in both the program book and the Society's monthly journal, Protein Science.

Reservation deadline is May 26, 2008

For further information, contact Marcie Siconolfi or Corrisa Salzman

Web Link

Your company will be listed on The Protein Society 2008 Symposium Exhibit Floor plan.  For only $190, you can incorporate your homepage address on The Protein Society 2008 Meeting page.  Just supply us with your company's official address (URL) on the exhibit space application and we will do the rest!

Exhibitor Workshop

As part of the meeting program, exhibitors will have an opportunity to host an Exhibitor Workshop.  Space for exhibitor workshops may be obtained for a one hour slot at a cost of $900 (includes a/v).   Requests are subject to approval by the Program Chairs.  Requests will be considered on a first-come, first-served basis. The deadline to have an Exhibitor Workshop listed in the Meeting Program is April 28, 2008.

Click here to apply for an Exhibitor Workshop

Mail List Purchase Order Form

Security

Security will be provided for perimeter access control beginning on Friday, July 18.  Booth security and the protection of special valuable items may require additional security at the exhibitor's own expense.  Forms for booth security personnel will be available in the exhibitor service kit.

Deliveries or removal of equipment must be made before or after exhibit hours.  Once the exhibits open, a pass must be obtained from Exhibit Management or the security supervisor to remove any material or equipment prior to the close of exhibits at 4:00 PM on Tuesday July 22. After the exhibit hall opens Tuesday morning, nothing may be removed until the exhibit hall is officially closed at 4:00 PM, at which time no pass will be required.

Programs

Copies of the Program will be available at the Exhibitor Help Desk starting Friday, July 18, 2008.

Travel Arrangements

Transportation

Housing

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