Exhibit
Space Rental Fees
All booths are 8'D x 10'W.
Each in-line booth (bounded by a front aisle only) is
US $2,000.00. Corner booth (bounded by a front
and side aisle) is US $2,100.00. Rental includes
8' high red drapes
and 36" high side dividers and a standard (7"
x 44") identification sign with company name.
The hall is carpeted in a blue/yellow/red blend.
A 50% deposit for each booth requested must accompany the application for space. The balance due on the cost of space assigned must be paid on or before May 4, 2009.
 Exhibit Space Application (online)
Cancellation
or Reduction
Notification
of an exhibitor's decision to cancel or reduce space
must be made in writing. The effective date of
space cancellation or reduction will be the date on
which a written notice is received by Exhibit Management.
If space is cancelled or reduced between the date of the application received to March 27, 10% of the total cost of space will be retained.
If space
is cancelled or reduced between March 28 and May 26, the
full deposit will be retained.
If the cancellation occurs anytime after May 26 up to the opening of the meeting, the company will be responsible for paying the full cost of the booth space.
Booth Relocation Policy
Every
effort will be made not to relocate an exhibitor’s
booth. However, should relocation be deemed necessary,
the exhibitor will be notified.
Sub-Leasing
Sub-leasing
of exhibit space is not permitted and
two companies may not share the same leased space.
Americans with Disabilities
Act
Each
shall be responsible for compliance with the Americans
With Disabilities Act within their booth and assigned
exhibit space.
Exhibitor Badges
- All exhibitors must register. Exhibitors are granted access to the exhibit floor during set-up/tear-down as well as one hour before the exhibits open and one hour after the exhibits close on exhibit days. Exhibitor badges are STRICTLY for exhibit personnel working in your company’s booth. For security purposes, these badges are NOT to be used for friends, clients, etc. Exhibitor badges do not permit entry to scientific sessions.
- Each representative of an exhibiting company must always wear the official badge while in the exhibit area. It is the responsibility of the authorized individual signing the application for space to inform all company personnel of the rules and regulations for exhibiting.
- Exhibitors will receive 6 badges per 10 x10 booth.
Additional badges may be purchased for $20.00 per
badge. Lost or misplaced badges may be purchased
on-site for $10.00 per badge. You can register
on-line, by fax or mail. Details will be included
in your service kit. Deadline for advance registration
is June 26, 2009.
- Exhibitor badges may be made out only in the name of the company shown on the application for space.
- Exhibitor registration will be open during installation hours on Friday, July 24, Noon - 5:00 PM and Saturday, July 25 from 8:00 AM 4:00 PM.
 Online Exhibitor Personnel Registration
Guest
of Exhibitors
Every
effort will be made to assure that only properly identified
and authorized registrants enter the exhibit area.
Badges will be made available to a limited number of
exhibitor guests, defined as individuals you wish to
invite to view your display who would not otherwise
be registering for the meeting. The Guest of Exhibitor
badge will permit entry only to the exhibit area from
Sunday, July 26
through Tuesday, July 28. Guest badges will not
permit attendance at scientific sessions.
Guest badges
will not be processed in advance. You may register
your guests starting Friday, July 24 from
Noon - 5:00 PM and on Saturday, July 25
from 8:00 AM 4:00 PM. The Exhibitor Registration
Help Desk will be open thereafter during the same hours
as the exhibit dates. These badges will be available
for pickup by guests starting on Sunday, July 26 .
It is the responsibility of the exhibiting company to inform all guests of the rules and regulations for exhibiting, particularly the rules regarding General Conduct of Exhibits.
Social Functions - Hospitality
Suites
Industry
sponsored dinner, receptions, entertainment activities
and/or meetings may not be scheduled in direct conflict
with scientific sessions.
Advertising Opportunities
Raise
your company's profile at The 23rd Annual Symposium
of The Protein Society by securing advertising space
in the official Program and Abstracts book. This guide
is distributed to all attendees, and is used as a valuable
information tool during and even after the symposium.
The guide contains: meeting schedules, venue map, poster
abstracts, and most importantly company product information.
By placing an advertisement you will be adding another
dimension to your company's presence along with another
opportunity to reach this very targeted group of Protein
scientists. Additionally, you can further expand your
visibility by taking advantage of "combination
discounts" by placing ads in both the program book
and the Society's monthly journal, Protein Science. For futher information please visit on line at www.proteinsociety.org
Web Link
Your
company will be listed on The Protein Society 2009 Symposium
Exhibit Floor plan. For only $190, you can incorporate
your homepage address on The Protein Society 2009
Meeting page. Just supply us with your company's
official address (URL) on the exhibit
space application and we will do the rest!
Exhibitor Workshop
As part of the meeting program, exhibitors will have
an opportunity to host an Exhibitor Workshop.
Space for exhibitor workshops may be obtained for a
one hour slot at a cost of $900 (includes a/v).
Requests are subject to approval by the Program
Chairs. Requests will be considered on a first-come,
first-served basis. The deadline to have an Exhibitor
Workshop listed in the Meeting Program is April 27,
2009.
 Click
here to apply for an Exhibitor Workshop
Mail List Purchase Order Form
 Mail
List Purchase Order Form
Security
Security
will be provided for perimeter access control beginning
on Friday, July 24.
Booth security and the protection of special valuable
items may require additional security at the exhibitor's
own expense. Forms for booth security personnel
will be available in the exhibitor service kit.
Deliveries or removal of equipment must be made before or after exhibit hours. Once the exhibits open, a pass must be obtained from Exhibit Management or the security supervisor to remove any material or equipment prior to the close of exhibits at 4:00 PM on Tuesday July 28. After the exhibit hall opens Tuesday morning, nothing may be removed until the exhibit hall is officially closed at 4:00 PM, at which time no pass will be required.
Programs
Copies
of the Program will be available at the Exhibitor Help
Desk starting Friday, July 24,
2009.
Travel Arrangements
 Transportation
 Housing
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